Board of Trustees Meeting Minutes - 3 May 2010, 7.30pm at the school

1. APOLOGIES AND NOTIFICATION OF GENERAL BUSINESS

2. MINUTES OF PREVIOUS MEETING

Meeting on

22 March 2010

Moved:

“That minutes of the meeting held on 22 March 2010 be approved and adopted as a true and accurate record.”

WW/CH

Agreed

General

ICT discussion

Strategic plan

3. CORRESPONDENCE

Moved:

“That the inwards correspondence is received and outwards correspondence be confirmed.”

AL/CP

Agreed

4. PRINCIPAL’S REPORT

Moved:

AL tabled the Principal’s Report to the Board of Trustees for the Month of March and April 2010.

“That the Principal’s Report be received and noted”

CP/RC

Agreed

Action:

McArthy Trust grant received of $4k. Defer decision on what to purchase until 2010 pending ICT strategy.

Discussion was held on the use of this money, DP is looking into the cost of putting computers including a multiple screen computer, in the library.

DP

Action

NAG 1 CURRICULUM

NAG 2 SELF REVIEW

Strategic plan/charter

Action:

Organise community evening to share results of the Strategic Planning exercise

AL/CH

Ongoing

Action

Meeting was largely spent discussing the School Strategic plan and Charter

Consultation has taken place with John McLellan to help put together a draft version of the school Charter.

School targets – reading, reading comprehension, maths - basic facts, spelling, writing levels, numeracy

Action:

• Use the school newsletter to highlight the availability of the Annual Report.
• Summarise this year’s information for the school newsletter.
• Pull out ESOL results from overall results and report separately to monitor the impact of ESOL results on overall results.

Add in median data to statistics in the next report.

DP

Ongoing

Action

ICT

Action:

ICT Committee to develop strategy, staff are undertaking a ‘needs analysis’.

Progress made:

• Considering ICT support from other providers at fixed cost. Lanworx will be provided with an opportunity to respond.
• Steve, Anne and Di are half way through looking at the strategy.

Completing inventory of all ICT items in the school.

ICT Committee

1. Done

2. Action

Ongoing

June 2010

Moved:

“Board moved that the ICT contract be given to Norrcom”.

AL/CP

Done

Action:

AL to liaise with Norrcom and to finalise costing for additional list. (AL has list of items)

AL

Action

Action:

Explore the possibility of applying for an ICT professional development MoE contract for 2011.

AL

Action/

Ongoing

DP to send out pack of ICT proposals to all Board for review

12th April (7pm) to be a meeting with the 2 candidate organisations.

DP

Done

NAG 3 PERSONNEL

NAG 4 FINANCE (A)

NAG 4 PROPERTY (B)

1:15 funding

new entrant buildings

relocatable classrooms

Action:

Ask David Monastra to split costs previously supplied for a staged project.

AL

Action

NAG 5 HEALTH & SAFETY

NAG 6 LEGAL COMPLIANCE

Board of Trustee elections

Elections are currently happening.

Board were encouraged to vote.

5. PROPERTY

Action:

Leaking roof in Room 6 and J Block, needs to be repaired.

AL /DP

Action

6. HOME AND SCHOOL ASSOCIATION

Action:

KM to attend next meeting on 10 May.

KM

Action

Agreed:

DP has ordered 20 trestle tables and a trolley. Total $3881.25

DP

Done

7. FINANCE

Thank you to Charmaine Weir for putting together such a comprehensive report on before/after school care.

Action:

Investigate why there are not 45 in after school care.

AL

Action

Moved:

“That the cheques over $750 for April 2010 and minor variances against budget be approved”.

No issues were raised.

CP/KM

Done

8. POLICY

Action:

The following policies are under review:

Classroom placement

Suncare

Keeping ourselves safe

Gifted and Talented

Policy Committee

Action

Ongoing

Action:

Gifted and Talented policy to be circulated to the Board for approval at the next meeting.

DP

Action

Action:

Policy CD to be updated and provided to BoT members

DP

Action

9. GENERAL BUSINESS

Action:

Discuss options for holding BoT meetings in week 3 & 8 of each term with the new Board

AL

Action - May

New School

Contractors chosen. EBOT visited local schools and schools in Auckland for inspiration.

The EBOT visited the school site.

Thank you

A very big thank you was made to Craig Plim and Wendy Welsh for all their hard work on the board. A card was presented to Kim McKendry as a thank you. Kim has been nominated to run in the up coming elections.

Flu Vaccinations

Moved:

“The Board have approved for staff to get a flu vaccination at the Board’s expense”.

CH/KM

Agreed

Reading Recovery

Moved:

Janice Laing will be travelling to the UK and while there she will attend a Reading Recovery conference.

Moved - “That during Janice’s time over seas Mark Lye will take on the Reading Recovery responsibilities”.

WW/RC

Agreed

Secretary for the next meeting

Sarah Brown