PRESENT:
BoT Members:
Clare Helm (CH) Chair
Di Patchett (DP), Wendy Welsh (WW), Kim McKendry (KM), Craig Plim (CP), Ronnie Chang (RC),
Sarah Brown (SB) – Staff voice
APOLOGIES:
Nil
| 1. NOTIFICATION OF GENERAL BUSINESS | |||
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| 2. MINUTES OF PREVIOUS MEETING | |||
Meeting on 27 July 2009 |
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| Moved: | “That minutes of the meeting held on 6 April 2009 be approved and adopted as a true and accurate record noting 2 minor changes amended by hand and updated by Adrienne”. | WW/CH | Agreed |
| From previous minutes: | |||
| Action Points: | Soccer field/neighbours Di to contact neighbours regarding putting up signs as a trial. Quote obtained for extending fence circa $3,500 |
DP | Done |
ICT Committee to develop strategy. Staff are undertaking needs analysis. Progress made:
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ICT Committee | Action
ONGOING |
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The school has received a 5 year property agreement from the MoE. Property Committee to plan how to allocate this capital (Dec 08) Craig/Di to organise an inspection of the school with David Monastra and Board members |
Property Committee | Action
In Progress |
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| DP will contact David Monastra to prepare the 10 year deferred maintenance plan. | DP | Done | |
| 3. CORRESPONDENCE | |||
Policy reviews in progress:
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Policy Committee | Action Ongoing |
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| Moved: | ”That the inwards correspondence be received and outwards correspondence be confirmed, as per the attached list, with the following amendments”: Inwards 17 Aug – email from Margaret Stevenson-Wright re western boundary fence 25 Aug – Anne Lye acceptance of principal appointment ___Aug – Ros Hobbs application for unpaid leave Outwards 27 Aug – Rejection letters to unsuccessful Principal candidates (interviewed candidates and balance of non – interviewed candidates) ___Aug – Katrina Shanks – money for new toilets ___ Aug LanWorks – DP query on time spent on laptop. |
CP/RC | Agreed |
| Action Points: |
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Done | |
| 4. PRINCIPAL’S REPORT | |||
4.1 Moved: |
DP tabled the Principal’s Report to the Board of Trustees for the month of August 2009. “That the Principal’s Report be received and noted”. |
WW/CP | Accepted |
| Moved: | “That the school employ a teacher for one day a week for an 8 week block to run a Gifted and Talented programme. This will be funded from the current staffing entitlement.” | CP/KM | Accepted |
| Moved: | “That approval be given for use of a block of classrooms for Saturday music programmes to be run by and external person. Rent to be charged and a property agreement to be entered into for use of the school facilities” | CP/KM | Accepted |
| Moved: | “That the Before and After School Care waiting list be opened, with no cap on numbers”. | CP/KM | Accepted |
| Staffing: | |||
| The BoT accepted Ros Hobbs’ application for 5 weeks leave without pay in October 2010. | |||
| Action Point: | Di to look for a reliever to cover Anne Smith’s extended sick leave. | DP | Action |
| Health and Safety: | |||
| Action Point: | Worn carpet joints in S Block to be taped pending full replacement. | DP | Action |
| Property: | David | ||
| Action Points: | DP to contact David Monastra to confirm 2009 strategic plan is sufficient for the Board to access 50% of $350,000 MoE funding in year 1 of the cycle. | DP | Action |
| DP to follow up with David Monastra on his progress with the 5yr/10yr plan, including funding for toilets and identification of classrooms likely to be removed with any roll reduction in the future. | DP | Action | |
| DP to follow up with Gary on 1:15 space options | DP | Action | |
| Incident Summary | |||
| Summary of incidents that have occurred at the school during school hours to be included in the Principals report at the commencement of each term. | AVS/DP | Action | |
| 5. ICT | Nothing to report | ||
| 6. PROPERTY | |||
| See the Principal’s report above. | |||
| 7. HOME AND SCHOOL ASSOCIATION | |||
KM attended the H&SA meeting of 10 August and briefed them on the Principal recruitment process. SB to attend the next meeting on 14 September |
SB | Ongoing | |
| Action Points: | H&SA to transfer $11,200 to the school as a contribution to the mimio board purchase. | H&SA | Action |
| The school to extend their thanks to the H&SA in the next newsletter | DP | Done | |
| Staff appreciation lunch to be held on 3 December. | |||
| Adrienne to follow up with H&SA secretary on the minutes for 10 Aug and confirm the date of the next meeting. | DP | Action | |
| 8. FINANCE | |||
| Analysis of Accounts: | |||
| Moved: | “That the Treasurer’s report of 31 July 2009 was received and accepted. | RC/CH | Accepted |
| Payments: | |||
| Moved: | “That the cheques over $750 for July 2009 and variances against budget be approved.” No issues were raised. | WW/KM | Accepted |
| School Donations: | |||
| Action Point: | DP to send out reminders each month re importance of donations to operation of the school | DP | On-going |
| 9. POLICY | |||
| Action Points: | Policy CD to be updated and provided to the Board | DP | Action |
| New school policy on climate/bullying is on the website for community comment. No comments received to date. | |||
| Job description for Boards of Trustees provided to BoT. No comments received to date. | |||
| 10. GENERAL BUSINESS | |||
| Strategic Plan survey | DP to make arrangements for the new curriculum (presenter from the Ministry) and school values to be presented to the parent community at the next community feedback meeting. | DP | Ongoing |
| Organise community evening to share results of the Strategic Planning exercise for Tuesday 27 October (week 3 of Term 4) | DP | Action | |
| Update Values based on Strategic planning consultation feedback | DP | Action | |
| Principal’s appointment, briefing and welcome | CH to obtain original of Anne Lye’s application from Education Personnel for Anne’s personal file. | CH | Action |
| CH to place referee checks on Anne Lye’s personal file. | CH | Action | |
| DP to prepare a briefing pack for Anne | DP | Action | |
Welcome planning DP to organise formal welcome ceremonies for 2010 – 1 for the children and 1 for parents. |
DP | Action | |
| School web site | DP to add update of school website to ICT strategy Photos on website updated today. |
DP | Action
Done |
| Margaret Stevenson-Wright – issues with balls | |||
| Action Point: | Soccer field/neighbours Di to visit Margaret Stevenson-Wright regarding her continued issues and draft a letter to her. |
DP | Action |
| Secretary for the next meeting | Ronnie Chang? | ||
There being no other business to discuss the meeting closed at 10.25 pm.
The next Board meeting is to be held at 7.30pm on Monday, 21 September 2009.
Approved and adopted as a true and correct record:
_______________ _____________
Chairperson