PRESENT:
BoT Members:
Clare Helm (CH) Chair
Di Patchett (DP), Wendy Welsh (WW), Kim McKendry (KM), Craig Plim (CP),
Ronnie Chang (RC), Sarah Brown (SB) – Staff voice
Jude Phillips – Assistant Principal
APOLOGIES:
Nil
| 1. NOTIFICATION OF GENERAL BUSINESS | |||
| 2. MINUTES OF PREVIOUS MEETING | |||
Meeting on 27 October 2009 |
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| Moved: | “That minutes of the meeting held on 27 October 2009 be approved and adopted as a true and accurate record. | RC/CH | Agreed |
| Action Points: | |||
| ICT | ICT Committee to develop strategy, staff is undertaking a ‘needs analysis’. Progress made:
|
ICT Committee | Action ONGOING |
| Policy | Policy reviews in progress: Gifted and talented – to be tabled in term 4 |
Policy Committee DP |
Action ONGOING Ongoing |
| Health & Safety | Worn carpet joints in S block to be taped pending full replacement. Quotes are being received. | DP | Ongoing |
| SB advised that the sink in the classroom is partially blocked and requests that a plumber be arranged to clear the sink. | DP | Done | |
| SB advised that curtains in the classrooms are filthy and should consider having them cleaned over the Christmas break. | DP | Ongoing | |
| The gutters have still not been cleaned properly. DP to arrange someone to do it. | DP | Done | |
| ICT | Discussions RE: ICT Strategy is continuing with Newera IT. DP would obtain quotes from a few IT support companies for the day to day support. |
DP | Ongoing |
| Property | DP and CP to meet with David Monastra to discuss Property budget | DP | Done |
| DP to follow up with Gary to review the 1:15 space options | DP | Ongoing | |
| H&SA | CP to attend meeting on 9 November | CP | Done |
| Staff appreciation lunch to be held on 3 December. | KM | Done | |
| Policy | Policy CD to be updated and provided to BoT | DP | Ongoing - 2010 |
| Organise community evening to share results of the Strategic Planning exercise | DP | Deferred to 2010 | |
| DP to provide update in newsletter | DP | Action | |
| Finance | Finance Committee to meet on 9 November to discuss budgets and staffing for 2010 | Finance Committee | Done |
| General | Next student achievement data to be reported in the December BoT meeting | DP | Ongoing |
| DP to prepare a briefing pack for Anne | DP | Ongoing | |
Welcome planning - Anne DP to organise formal welcome for 2010 |
DP | Ongoing | |
| The soccer post will be taken down before the end of the term for the summer | DP | Done | |
| 3. CORRESPONDENCE | |||
| Moved: | “That the inwards correspondence is received and outwards correspondence be confirmed, as per the attached list” | WW/KM | Agreed |
| 4. PRINCIPAL’S REPORT | |||
| Moved: | DP tabled the Principal’s Report to the Board of Trustees for the Month of November 2009. “That the Principal’s Report be received and noted” |
KM/RC | Accepted |
Moved:
Action: |
The Board discussed the request from Encore Music to use 8 classrooms. DP to advise $40 per day per classroom
DP to provide health & safety requirements |
KM/RC
DP |
Done
Action |
| Note: | CH signed 10 year property plan | ||
| Action: | CP to review Seyclean contract | CP | Action |
| McArthy Trust grant received of $4k. Defer decision on what to purchase until 2010 pending ICT strategy. | DP | Ongoing | |
| Action: | Seyclean – request caretaker cost to be split out from cleaning costs | DP | Action |
| Staffing | |||
| Moved | “That Nikki White’s request for 1 year leave of absence be accepted” | CH/WW | Agreed |
| Moved | “That Kelly Cowan and Hayden Thompson be offered fixed term positions for 2010” | RC/WW | Agreed |
| Note: | DP decision to employ Charmaine McGowan for 8 weeks of 2010. | Note | - |
| Unit Allocation | |||
| Action: | Discussed unit allocation for 2010. Allocation to be for implementing the national Standards. DP to report plan for implementing the national Standards to the Board. |
DP | Agreed |
| 5. ICT | |||
| Discussed the ICT Project Development Plan tabled by DP. Agreed on the need for a clear ICT strategic plan to underpin all ICT expenditure. Agreed that stage 5 should be brought forward. DP to advise Lanworx of the competitive quotes we have received and request a reduction in the hourly rate charged for support | DP | Ongoing | |
| Discussed the need for independent review of ICT expenditure by an ICT professional. | DP | Ongoing | |
| Review to include library PC’s | DP | Ongoing | |
6. PROPERTY Action: |
The 1:15 funding was discussed. DP to write to MOE regarding new entrant buildings – what would stay or go with the new school opening |
DP |
Action |
| Action: | The roof in S block is still leaking. New carpet cannot be laid until the leak is fixed. DP to get roof fixed. | DP | Done |
Action:
Action: |
DP has two carpet quotes but they are not comparable. More quotes are to be obtained by DP, including one from the firm that laid the carpet in J block. Carpet in rooms 5, 6, 7, 8, 9, 10 and library to be replaced over Christmas period DP to email updated quotes to BoT for approval |
DP
DP |
Ongoing
Ongoing |
| 7. HOME AND SCHOOL ASSOCIATION | |||
| Action | DP agreed to distribute the minutes of the last H&SA meeting. | DP | Done |
| Action | CP to attend the next H&SA meeting on 9 Nov 09 | CP | Done |
| Action | RC to attend next meeting on 7th December. 2010 fundraising for trestle tables, gym equipment, classroom misc furniture (bookshelves, curtains, whiteboards) |
RC | Action |
| 8. FINANCE | |||
| Moved: | “That the Treasurer’s report to 30 October 2009 and variances against budget were discussed. No issues were raised.” | WW/KM | Agreed |
| Action | DP to look into salaries as there is a ~$50k discrepancy in GL lines. | DP | Action |
| Moved: | “That the payments over $750 for October 2009 be approved.” | WW/CH | Agreed |
| Action Point: | DP to review our standard request for donations to make it clearer on what the funds are used for. | DP | On-going |
| Action Point | DP to send out personal reminders to families who have not paid (or fully paid) their donations | DP | Done |
| Before and after school care | |||
| Moved: | “That the daily fees for 2010 be: Before school care $7; After school care from 3:00pm to 4:15pm $8; After school from 4:15 to 5:45pm $7” |
WW/KM | Agreed |
| Moved: | “That the after school care roll be increased to 45 and the before school care roll to 30, with no change in staff numbers as current staff numbers will meet the 1:15 staff to student ratio” | WW/KM | Agreed |
| Hall Hire Rates | Note: CH has declared a conflict and will not participate in this discussion when it concerns the Church’s weekly hire rate. | ||
| Moved | “That the hall hire rates for 2010 be: Hobby groups $12 per hour; Tina Joslin $35 per week; Holiday programme $90 per day moving to $100 in 2011; The church rate is to remain at $112.50 per week plus the $100 per month Friday setup” |
WW/KM | Agreed |
| Support Staff | |||
| Action | DP to send out support staff list to Board. | DP | Action |
| Finance Committee | |||
| Action | Finance Committee to meet to finalise 2010 budget | Finance Committee | Action |
| 9. POLICY | |||
The following policies are under review: Classroom placement Suncare Keeping ourselves safe Gifted and Talented |
Policy Committee | Ongoing | |
| 10. GENERAL BUSINESS | |||
| Strategic Plan Survey | CH and DP to meet and determine a timeline for completion of the strategic plan | DP/CH | Ongoing - 2010 |
| New School | Add ‘New School’ to agenda for each BoT meeting | DP | Action |
| Secretary for the next meeting | KM (rotates KM, RC, CP). | ||
There being no other business to discuss the meeting closed at 11:20pm.
The next Board meeting is to be held at 7.30pm on Monday, 14 August 2009.
Approved and adopted as a true and correct record:
_______________ _____________
Chairperson