PRESENT:
BoT Members:
Clare Helm (CH) Chair
Di Patchett (DP), Wendy Welsh (WW), Kim McKendry (KM), Craig Plim (CP),
Ronnie Chang (RC), Sarah Brown (SB) – Staff voice
Jude Phillips – Assistant Principal
APOLOGIES:
Nil
| 1. NOTIFICATION OF GENERAL BUSINESS | |||
| 2. MINUTES OF PREVIOUS MEETING | |||
Meeting on 23 November 2009 |
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| Moved: | “That minutes of the meeting held on 23 November 2009 be approved and adopted as a true and accurate record. | WW/RC | Agreed |
| General | |||
| Action: | DP to prepare a briefing pack for Anne | DP | Ongoing Feb 2010 |
| Action: | Welcome planning - Anne DP to organise formal welcome for 2010 & meet the teacher |
DP | Action Feb 2010 |
| 3. CORRESPONDENCE | |||
| Moved: | “That the inwards correspondence is received and outwards correspondence be confirmed, as per the attached list” | RC/WW | Agreed |
| 4. PRINCIPAL’S REPORT | |||
Moved: |
DP tabled the Principal’s Report to the Board of Trustees for the Month of November 2009. “That the Principal’s Report be received and noted” |
KM/RC |
Accepted |
| Action: | CP to review Seyclean contract | CP | Action Ongoing |
| McArthy Trust grant received of $4k. Defer decision on what to purchase until 2010 pending ICT strategy. | DP | Action Ongoing Feb 2010 |
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| Action: | Seyclean – request caretaker cost to be split out from cleaning costs | DP | Action |
| Action | Next student achievement data to be reported in the February BoT meeting | DP | Action |
| Strategic plan | |||
| Action: | Organise community evening to share results of the Strategic Planning exercise | DP | Deferred to 2010 |
| Action: | DP to provide update in newsletter | DP | Action Ongoing |
| Action: | CH and DP to meet and determine a timeline for completion of the strategic plan | DP/CH | Action Ongoing |
| Staffing | Discussed list of support staff as presented by DP. Review of school assessment in 2010 to then review possible areas of further resource. | - | Note |
| Action: | DP to send out support staff list to Board. | DP | Done |
Unit Allocation
Action: |
Discussed unit allocation for 2010. Allocation to be for implementing the national Standards. DP to report plan for implementing the national Standards to the Board. |
DP |
Action Feb 2010 |
Encore Music Moved: |
“That the hire rate be $30 per day per classroom for the first six months then a review of both the usage and the fee to be undertaken” | CP/WW | Agreed |
| 5. ICT | |||
| Action: | Discussed the ICT Project Development Plan tabled by DP. Agreed on the need for a clear ICT strategic plan to underpin all ICT expenditure. Agreed that stage 5 should be brought forward. DP to advise Lanworx of the competitive quotes we have received and request a reduction in the hourly rate charged for support | DP | Action Ongoing Feb 2010 |
| Action: | ICT Committee to develop strategy, staff is undertaking a ‘needs analysis’. Progress made:
|
ICT Committee | Action Ongoing Feb 2010 |
6. PROPERTY
Action: |
The 1:15 funding was discussed. DP to write to MOE regarding new entrant buildings – what would stay or go with the new school opening |
DP |
Action |
Action:
Action: |
DP has two carpet quotes but they are not comparable. More quotes are to be obtained by DP, including one from the firm that laid the carpet in J block. Carpet in rooms 5, 6, 7, 8, 9, 10 and library to be replaced over Christmas period DP to email updated quotes to BoT for approval |
DP
DP |
Done
Done |
Action: |
DP to follow up with Gary to review the 1:15 space options |
DP |
Action Ongoing |
Moved: |
“That carpet be replaced in rooms 5-10 plus the library at a quoted cost of $27,900 (including $500 for room 13) |
WW/CH |
Agreed |
Health & Safety |
Worn carpet joints in S block to be taped pending full replacement. Quotes are being received. |
DP |
Done |
7. HOME AND SCHOOL ASSOCIATION |
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Action: |
RC to attend next meeting on 7th December. 2010 fundraising for trestle tables, gym equipment, classroom misc furniture (bookshelves, curtains, whiteboards) |
RC |
Done |
8. FINANCE |
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Moved: |
“That the Treasurer’s report to 30 November 2009 and variances against budget were discussed. No issues were raised.” |
WW/CP |
Agreed |
Action: |
DP to look into salaries as there is a ~$50k discrepancy in GL lines. |
DP |
Done |
Moved: |
“That the payments over $750 for November 2009 be approved.” Note: Meridian Energy invoice $1091.02 |
WW/KM |
Agreed |
Action: |
DP to review our standard request for donations to make it clearer on what the funds are used for. |
DP |
Done |
Moved: |
“That the 2010 budget (version 6) be approved subject to confirming the after school care calculation” |
KM/CP |
Agreed |
Finance Committee |
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Action: |
Finance Committee to meet to finalise 2010 budget |
Finance Committee |
Done |
9. POLICY |
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The following policies are under review: Classroom placement Suncare Keeping ourselves safe Gifted and Talented |
Policy Committee |
Action Ongoing |
|
Policy reviews in progress: Gifted and talented – to be tabled in term 4 |
Policy Committee
DP |
Action Ongoing Feb 2010
Ongoing |
|
Policy CD to be updated and provided to BoT |
DP |
Action Ongoing |
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10. GENERAL BUSINESS |
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New School |
Add ‘New School’ to agenda for each BoT meeting |
DP |
Done |
Secretary for the next meeting |
KM (rotates KM, RC, CP). |
There being no other business to discuss the meeting closed at 10:00pm.
The next Board meeting is to be held at 7.30pm on Monday, 22 January 2010.
Approved and adopted as a true and correct record:
_______________ _____________
Chairperson